The Problem
Teams needed project management tools with custom workflows, time tracking, and collaboration—but existing solutions charged per user, making them expensive for growing teams, or lacked the flexibility needed for unique business processes.
The Per-User Pricing Problem - Most project management tools charge per user, making costs grow linearly with team size. Small teams couldn't afford comprehensive tools, and large teams faced prohibitive costs as they scaled.
The Workflow Rigidity - Existing tools forced teams to adapt to predefined workflows, but businesses have unique processes. Without custom workflow capabilities, teams couldn't manage projects the way their business required.
The Time Tracking Gap - Teams needed to track time for billing and project analysis, but many tools lacked integrated time tracking. Without time tracking, teams couldn't bill accurately or analyze project profitability.
The Collaboration Challenge - Real-time collaboration required tools that could handle multiple users working simultaneously. Without proper collaboration features, teams struggled to coordinate work and stay aligned.
The Billing Integration Problem - Converting tracked time into invoices required manual processes. Without integrated billing, teams spent hours creating invoices from time tracking data.
The Solution
TaskBoard transforms project management from rigid, expensive tools into flexible, affordable solutions. The platform provides custom workflows, time tracking, and collaboration with unique flat-rate pricing regardless of team size.
Custom Workflow Engine - Build workflows that match your business processes. Customize stages, statuses, and transitions to manage projects exactly the way your team works—no forced adaptations.
Integrated Time Tracking - Track time directly within tasks with worklog capabilities. Time tracking integrates with billing, enabling accurate invoicing and project profitability analysis.
Flat-Rate Pricing - Pay one flat rate regardless of team size, making comprehensive project management affordable for teams of all sizes. No per-user fees—scale your team without scaling costs.
Real-Time Collaboration - Collaborate in real-time with team members. See updates instantly, coordinate work efficiently, and stay aligned without constant meetings.
Gantt Chart Visualization - Visualize project timelines with Gantt charts. Plan projects, track dependencies, and manage deadlines with comprehensive timeline views.
Epic Management - Organize work into epics and track progress at multiple levels. Manage large projects with hierarchical organization and comprehensive progress tracking.
Why It Works
The platform delivers measurable results because it was built to solve real project management problems:
- Leading Fixed Cost Solution - Unique flat-rate pricing model makes comprehensive project management affordable for teams of all sizes
- Custom Workflows - Flexible workflow engine enables teams to manage projects the way their business requires
- Integrated Time Tracking - Time tracking with billing integration enables accurate invoicing and project analysis
- Real-Time Collaboration - Real-time updates and collaboration features keep teams aligned and productive
- Comprehensive Features - Gantt charts, epic management, and custom workflows provide complete project management capabilities
- Seamless Integrations - Connects with Stripe for billing, Google OAuth for authentication, and supports database-per-tenant isolation through unified APIs—works with your existing infrastructure
Development Journey
Phase 1: Multi-Tenant Foundation - Built database-per-tenant architecture with custom workflow engine and time tracking. Implemented Stripe integration for flat-rate subscription billing enabling scalable operations.
Phase 2: Collaboration & Visualization - Developed real-time collaboration features and Gantt chart visualization. Built epic management and advanced project organization capabilities.
Phase 3: Optimization & Scale - Added billing integration, optimized performance, and scaled to support teams of all sizes with flat-rate pricing model.
Platform Architecture
The platform combines multi-tenant SaaS architecture, custom workflows, and time tracking:
Technology Stack: FastAPI (Python) backend, React 18 frontend, PostgreSQL database, and Stripe integration.
Key Capabilities: Database-per-tenant isolation ensuring data security, custom workflow engine enabling flexible project management, integrated time tracking with billing capabilities, and real-time collaboration features.
Business Impact
The platform provides leading fixed-cost project management solution:
- Operational Efficiency - Custom workflows and integrated time tracking enable efficient project management and accurate billing
- Cost Efficiency - Flat-rate pricing makes comprehensive project management affordable for teams of all sizes
- Market Position - Leading fixed-cost Kanban project management system with time tracking and billing capabilities, unique pricing model differentiating from per-user competitors
Conclusion
This platform demonstrates Sofmen's expertise in building flexible SaaS platforms that transform project management. By enabling custom workflows, integrated time tracking, and flat-rate pricing, the platform provides comprehensive project management that's affordable for teams of all sizes.
We built the entire platform from the ground up—multi-tenant architecture, custom workflow engine, time tracking, billing integration, and real-time collaboration. Our SaaS expertise and innovative pricing model enabled the platform to provide leading fixed-cost project management solution, delivering measurable business value to teams seeking flexible, affordable project management tools.